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I'm so jealous! when was it? These are so wonderful to photograph, one doesnt have to hire any designer, costumes, stylist, makeup, get releases...oh maybe!
I believe that the producers take the faire around the country. Most of the participants are comprised of local actors and groups that are into period recreations. But the "stars" travel from venue to venue (I think the Knights and possibly the Queen and Court). So depending on your needs many of the faces/actors are around 365 days a year.
I and Tom do have addresses for some of the groups (belly dancers, swordsmen, some of the winches and the likes) but not for the producers. I'm sure google would turn them up. I'll check with Tom on what he has ... if he doesn't read this post.